Your staff log in using their existing work email—no new passwords to remember.
Example: A team member clicks "Login with Microsoft" and they're automatically signed in using their company account.
A control panel where managers can view, add, edit, and delete records—like a digital filing cabinet.
Example: Your operations manager logs in to update customer details, add new projects, or review job status.
Cloud storage for photos, PDFs, and documents that staff can upload and access anywhere.
Example: Field workers take site photos on their phone and upload them directly to the job record.
Automatic emails or text messages sent when important things happen in your system.
Example: When a job is completed, the customer automatically receives an SMS confirmation and invoice.
A digital catalogue where you can display your products, services, or inventory.
Example: Display your equipment hire catalogue with prices, specifications, and availability.
Create custom forms (like surveys or checklists) that staff fill out on their devices.
Example: Safety inspection checklist that sparkies complete at every job site.
Digital spreadsheets that store all your business information in an organised way.
Example: Tables for customers, jobs, invoices, and inventory—all connected so data doesn't duplicate.
Accept credit card payments directly in your system—customers pay without leaving your site.
Example: Customer books a service online and pays immediately with their credit card.
lockRequires: User Auth (SSO/AD)
Google-style search that finds what you need instantly, even with typos.
Example: Staff search "electrc drill" and still find "electric drill" results immediately.
Control who can see and do what—managers see everything, field staff only see their jobs.
Example: Apprentices can view jobs but can't delete them. Supervisors can approve quotes. Directors see all financials.
lockRequires: User Auth (SSO/AD), Admin Dashboard
Reports automatically generate and email themselves to you—no more manual spreadsheet exports.
Example: Every Monday at 8am, you receive a PDF summary of last week's completed jobs and revenue.
lockRequires: Notification Engine
Visual graphs and charts that show trends at a glance—revenue, job completion, staff performance.
Example: Dashboard shows a bar chart of monthly revenue and a pie chart breaking down jobs by category.
lockRequires: Admin Dashboard
Give customers their own login where they can track progress and view past work.
Example: Customers log in to see their job status, download invoices, and view service history.
lockRequires: User Auth (SSO/AD), Notification Engine
Online calendar where customers can book available time slots without calling.
Example: Customer visits your site, sees available Thursday afternoon slots, and books a 2pm appointment.
Know exactly what stock you have and get alerts when it's time to reorder.
Example: When cable stock drops below 20 rolls, the system alerts purchasing and suggests a reorder.
Create professional-looking quotes quickly with your pricing, terms, and branding.
Example: Sales team selects services from a list, system calculates total, generates PDF quote with your logo.
lockRequires: File Storage
Visual drag-and-drop board to assign jobs to staff and see who's available when.
Example: Drag a plumbing job onto Dave's calendar for Tuesday. System warns if he already has a job then.
Staff clock in and out from their phone, recording exactly how long each job took.
Example: Sparky arrives at job site, taps "Start", does the work, taps "Finish"—time automatically logged.
Track where staff are and automatically trigger actions when they arrive at job sites.
Example: When a technician enters the job site area, the system automatically starts their timesheet and notifies the customer.
App works without internet—data saves locally and syncs when connection returns.
Example: Field worker completes jobs in remote areas with no signal. When back in range, all data uploads automatically.
Let other software connect to your system so data flows between all your tools.
Example: Your website form feeds directly into your job management system without manual data entry.
Complete history of who changed what and when—can't be deleted or altered.
Example: See that Sarah edited invoice #4521 on 15th March at 2:34pm, changing the amount from $500 to $550.
Extra security layer requiring a code from your phone when logging in.
Example: Manager logs in from new device—system texts a 6-digit code they must enter to proceed.
System fills out your standard documents automatically using job data—no more manual typing.
Example: Complete a job, system generates electrical safety certificate with all fields pre-filled from job data.
Customer emails automatically attach to their job record—no manual filing.
Example: Customer emails about job #4521. System reads the email and adds it to that job's communication history.
Send and receive text messages directly in the system—conversations saved against customer records.
Example: Text customer "Running 10 mins late". They reply "No worries". All saved in the job record.
Print QR code stickers—scan with phone to instantly access equipment history or job details.
Example: QR code on compressor. Scan it, see service history, next service date, and current location.
Customer signs on the tablet or phone—signature saved with legal timestamp.
Example: Job complete, customer signs on tech's phone. Signature saved, completion email auto-sent.
Users switch between English, Vietnamese, Arabic etc—entire interface translates.
Example: Vietnamese-speaking labourer switches app to Vietnamese and uses it in their native language.
When something happens in your system, automatically tell other software so it can react.
Example: Job marked complete → webhook tells your accounting software → invoice auto-created in Xero.
lockRequires: Public API
Connect your shiny new system to your old database that's been running for 15 years.
Example: New mobile app pulls customer data from your existing on-premise accounting database.
Turn that massive Excel spreadsheet everyone uses into a proper system with validation.
Example: Your 50-sheet job tracker Excel becomes a searchable database where everyone works from live data.
Your new system talks to your accounting software—data flows both ways automatically.
Example: Complete a job → invoice automatically created in Xero → payment recorded → updates back to job system.
AI assistant that knows all your procedures—staff ask questions in plain English, get instant answers.
Example: "How do I handle a warranty claim?" → Bot replies with your exact warranty process from your documents.
lockRequires: File Storage, User Auth (SSO/AD)
Automatically create and remove user accounts based on your company's IT directory.
Example: New employee added to your Microsoft AD → automatically gets access to your custom system.
Sales team uses CRM, operations use your system—customer data syncs between both.
Example: Sales closes deal in Salesforce → customer auto-created in job system → job updates flow back to CRM.
Get notifications and interact with your system directly inside Microsoft Teams.
Example: Urgent job assigned → notification pops up in Teams → click to accept without leaving Teams.
Control your system and get alerts directly inside Slack.
Example: Type "/job status 4521" in Slack → bot replies with current job status and photos.
Your data backs up automatically to multiple locations—recover from any disaster.
Example: Accidental data deletion at 2pm Tuesday → restore entire system to 1:55pm state in 10 minutes.
One system, many customers—each sees their own brand and can't access others' data.
Example: You build one job management system, sell it to 50 trade businesses—each has their own branding and isolated data.
AI analyses your data to predict future trends and suggest actions.
Example: System predicts "July revenue will drop 15% based on current bookings" → recommend marketing push.
lockRequires: Data Visualisation
Track expiring licenses, certificates, and compliance requirements automatically.
Example: System alerts that 3 staff electrical licenses expire next month—sends renewal reminders.
Physical devices automatically send data to your system—no manual readings.
Example: Temperature sensors in cold storage auto-log readings every hour. Alerts if out of range.
Start video calls directly from your system—useful for remote support.
Example: Customer requests support → tech clicks "Start Video Call" → screen sharing session begins.
Mathematically prove a document existed at a specific time—can't be backdated.
Example: Quality certificate issued → hash recorded on blockchain → prove to auditors it wasn't altered.
lockRequires: Audit Logs