Love Monday? So do we. But if your team only uses it for client tracking and task lists, you're paying for animations, automations, and integrations you'll never touch.
Monday tries to be everything—project management, CRM, task tracking, time logging, asset management. If you're just using it to track which clients need follow-ups, you're renting a Ferrari to drive to the corner shop. We build focused client management systems with zero distractions.
You pay 100% of the subscription but typically use only 40% of the functionality
Why rent the other 60% forever?
Monday.com is brilliant for teams that love visual boards and customisation. But it's built for flexibility, not focus. You spend hours setting up automations and custom views, when all you really need is a list of clients, their current status, and who's responsible for the next touch-point.
Beyond features, there are fundamental differences in philosophy, ownership, and total cost of ownership.
| Metric | The "Universal" SaaS (Monday.com) | The Itsy Bytesy Custom Build (Client Task Board) |
|---|---|---|
| Philosophy | "One tool for everyone." | "A tool specifically for *you*." |
| Cost Model | OpEx (Rent): Per-user, forever. | CapEx (Asset): One-time build cost + minimal hosting. |
| Data Ownership | API Limits & Export Fees. | Direct SQL Access. You own the database. |
| Update Cycle | UI changes randomly, confusing your staff. | UI only changes when *you* ask for it. |
| The "Noise" | Gamification, Social Feeds, Upsell Popups. | Zero distractions. Pure utility. |
A Client Task Board focused on your actual workflow:
Client status tracking (active, quoting, dormant)
Task assignment for client follow-ups
Basic project milestones per client
File attachment for proposals/contracts
Don't guess. Book a 15-minute architecture review. We'll tell you honestly if you should stick with Monday.com or build your own asset.